Despite many events being cancelled due to COVID19 restrictions, this year’s coveted Jean for Genes Gala powered on with Encore Event Technologies taking the fundraiser purely online on Saturday 20th June. The challenge for the Encore team was delivering an event that lived up to its fun and glamorous reputation whilst also facilitating interaction for the purpose of raising funds with hundreds of guests of Children’s Medical Research Institute.
Encore hosted the event from our broadcasting studio in Sydney. The technical teams built a custom stage set with an LED wall, feature lighting and leveraged their green screen to create different set looks to enhance presentations as well as the performances by soloist Ace Avenue and the four-piece band Jellybean Jam. The green screen displayed multimedia themed to the event showing DNA graphics and the event’s signature denim.
The virtual fundraising event was delivered via Encore Connect, a live video conferencing solution, which enabled viewers to watch the various live presentations, speakers and performances. The platform also enabled live streaming of videos from families affected by childhood genetic diseases who are at the heart of the charity’s research and the Jeans for Genes campaign.
Pre-recorded videos highlighting the Institute’s work were also incorporated as well as a fun cocktail-making recipe in the theme of the night. The variety show style event also included live Q&A sessions with the organisation’s families as well as research leaders from the Institute.
Children’s Medical Research Institute’s Acting Head of Fundraising Jane Ruston said the charity’s scientists were known for their ability to adapt and innovate so it was vital that the rest of the team did the same.
“As well as being a fundraising event, the Jeans for Genes Gala is a way for our CMRI community of supporters across Australia to connect with our scientists and hear about their incredible research, as well as an opportunity to meet the families whose children live with genetic disease every day and to understand why their support is so vital.
“We were so grateful that Encore were able to connect all CMRI community so that they could feel safe, comfortable and confident that our work would continue in such challenging times.
“All our supporters commented on what a fantastic night it was and that’s because of the hard work that was done behind-the-scenes by the Encore team.”
Encore’s National Sales Director, Michael Magafa was delighted with the team’s efforts to ensure the important fundraiser could still continue and commented,
“The team did a fantastic job of creating an engaging and entertaining event online. There were many live and recorded elements and they ensured that each element was delivered seamlessly. The LED screen created a live performance feel you’d experience at a live concert.”
The event raised more than $70,000 for children’s medical research.
The Encore team devised an innovative solution for the Department of Defence to move their annual event the D + I Conference to an online format at the National Convention Centre Canberra.
The event was attended in-person by Defence senior leadership, including the Chief of the Defence Force and Secretary of Defence, plus 1,000 online attendees. Pre-recorded speeches from the Minister for Defence and Minister for Defence Industry were also part of the proceedings.
Encore won the event due to their ingenious solution to use their live, event streaming platform Chime Live. The technology was specifically designed to create an environment that was as close to the live event as possible, as well as offering many features for the attendees to engage with one another whether they were in the room or attending online.
The brief from Defence was also that due to the stature of the event and the seniority of the speakers from within the Department a highly professional production was required. So the team also designed a realistic ‘TV Studio’ style stage to ensure a professional, high quality appearance for the broadcast.
The flexible, secure and robust virtual platform was rigorously tested both within the Defence network and externally, to ensure it would provide faultless hosting and streaming capabilities for the inaugural VIP event. As the client was concerned about a fully online event, this attention to detail, professionalism and rigorous testing was another reason the event was won.
On entering the room, in-person attendees were met with an impactful stage set comprising a seamless 10 x 3m LED screen backing the stage. The TV Studio sat within the stage set and was completed with beautiful spot and wash lighting, with an LCD vision fold-back for presenters. Three cameras shooting different angles were used for a mixed broadcast and streamed live into the Chime platform. The team also created impactful multimedia content which was displayed on the screen throughout the event.
The team also moderated a live Q&A for each session within Chime so that the in-person and online audiences could all participate together.
Client testimonial – Loz Goodchild
“Stu and the team did an exceptional job with the delivery of the event, far exceeding our expectations. From the initial planning and liaison with the Department’s ICT team to the physical delivery of the event, everything was on point and the exceptional feedback received to date is a reflection of their knowledge, experience and professionalism.”
Stuart Buchanan, Director of Sales ACT commented,
“The entire team and I were delighted with the event. The delivery was professional, the execution was seamless and the result was engaging for attendees and guests whether they were in the room or online.
The client was extremely impressed with our execution of the event. They loved being on the TV style set and felt we exceeded the expectations of the internal stakeholders at the Department by ensuring we delivered flawlessly. They gained the confidence to continue to use this hybrid format again with Defence events during the current restrictions.”
Mad Hatter Tea Party / Alice in Wonderland is a very popular theme and for good reason. The colourful and quirky props make for a lively and playful atmosphere. Our stylists have experience bringing this theme to life for a range of events from large-scale gala dinners to intimate dinners for leadership teams. The level of of theming can be tailored to suit your venue space and budget and we will closely with you to ensure this.
To celebrate the 25th Anniversary of Bond University, Encore Event Technologies was briefed to deliver a ‘spectacular event – something unique and not off-the-shelf.’ The client wanted to “bring the University to the GCCEC” and celebrate their significant milestone with past alumni, current students, philanthropists & other guests. The theme of the event was ‘Our Foundation is our Future’.Wide screen technology was utilised to deliver on the brief of ‘bringing Bond University to the GCCEC.’ An oversized set design filled the large arena at GCCEC. A chill out lounge area was provided for those wanting to catch up and network whilst entertainment was booked to excite the crowd and get people up dancing. All styling provided used the university’s corporate colours of blue and gold.
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Our graphic designers, multimedia technicians and set designers work with you from concept to design and delivery; taking you through visualisations by sketches, 3D design techniques, walk-through animation and CAD elevations.
Check out these ‘render to reality’ before and after shots.
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More information about our services for gala dinner event production.
An event inspired by The Great Gatsby, the Encore team recreated the grandeur of the mansion that played host to many lavish parties in the Four Seasons for the annual Humpty Dumpty Gala Dinner. The tables were dressed in sleek black satin and featured elaborate white orchid floral and crystal candelabras. The focal point of the room was the deco inspired geometric stage set with detailed lattice framework which was designed in house and custom built.
Want to discuss your next event with our team of experts? Get in touch today!
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