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10 ways our event app can manage and help plan Road Show events

Mar 19 2018
Encore Research

Event Apps – the new way to manage and plan road show events from the palm of your hand. For an event planner, road shows present their own unique set of challenges. Planning and executing an event in multiple venues at multiple times requires a great deal of organization and planning. In some instances, a road show may be scheduled to take place in multiple locations at the same time making the execution of the event all the more difficult.
To help you manage and successfully execute your road show event, we’ve created Event Briefcase, our event planning app that allows you to upload important information about your event, such as location, schedule, speaker information and sponsorship information, and then share this information with all of the attendees of your event simultaneously. The beauty of our event planning app is its simplicity. It is extremely user friendly and easy to navigate meaning even the least tech-savvy attendees of your event will be able to use our app.
Our event planning application is a great tool for planning and executing any road show, allowing you to instantly communicate to your attendees, wherever they may be, instantly. Here are 10 ways that Event Briefcase will help you manage and plan road show events: 1. Event Agenda
Feature: Agenda
With our event planning app, you can upload the agenda for your road show so that you can simultaneously share it with all of the attendees of your event. This will help your guests organise their time and ensure they are able to take in the events at your road show that they are most interested in. 2. Upload information on your key people; speakers, presenters, performers and so on.
Feature: Speaker Information
Our event app will give you the opportunity to introduce the speakers that are part of your road show to your audience. There is a dedicated area where you can share your speakers’ bios and profiles so that your attendees have a bit of a background on each of the key people who are part of your road show. 3. Provide important venue information Feature: Facility Overview
With our event app, you can help your guests out by uploading a map of the location of your road show as well as important information about the venue where your event is taking place. For out of town guests, you can also include shuttle and transportation information to and from the venue using the Transit feature.
4. Attendee & RSVP List
Feature: Attendees
You can help facilitate networking at your event by uploading a list of attendees who have confirmed their attendance. Our app allows your event’s attendees to e-mail one another by clicking on a guest’s name. Our application then takes the user right to their device’s e-mail client so they can begin typing their e-mail. 5. Upload essential event information for download Feature: Downloads
With every event, there are leaflets and handouts that are needed to convey useful information to your event’s attendees. With our event application, you are able to upload all of this information so that your guests can access it from their smart phone or mobile device during the event.
6. Give your sponsors exposure
Feature: Sponsors
With our event app, there is a dedicated sponsors area where you are able to highlight the sponsors of your road show in a new and much more engaging way. Event Briefcase comes with an area that is completely dedicated to sharing sponsor information with your event’s attendees. In this area, you can share your sponsors’ content and include hyperlinks to websites and other relevant sponsor or partner information. 7. Get your audience talking with live audience polling & social media integration
Feature: Links
Live audience polling is a fun way to engage your audience and is a way of garnering their participation during your road show. With Event Briefcase, you are able to share a link with your attendees that take them to your event’s Event Poll where your attendees and read and respond to questions. If you’re holding your road show events simultaneously this is a fantastic platform for gathering all of the responses and instantly displaying them on screens for all to see, regardless of their location. Additionally, our event social media platform is another great tactic for event planners to use to encourage social promotion of their event. Event Feed captures all social posts containing your event’s hashtag and pushes them live to screen in your venue. It can be both public or private. If your event is private, you can include a link to a private Event Feed, where your attendees can upload comments and imagery to a closed social feed that only gets displayed in the venue, rather than posting it publicly.
8. Up-to-Date News
Feature: Bulletins
When you have important news or bulletins to share with your event’s attendees, you can upload this information and share it via the news and bulletin area of our event planning app. This is a great way to convey important information about your event and to keep attendees up-to-date. 9. Showcase engaging video content
Feature: Videos
A great way to engage your audience is by sharing a video. Videos are an easily digestible, content-rich source of information that conveys a large amount of information to your guests while requiring only a small time commitment from them. With Event Briefcase, we make it easy for you to share videos with the attendees of your road show. 10. Promote venue offers and deals Feature: Links / Downloads When planning a road show at a specific venue, that venue will often have promotions that the venue wants to highlight for your guests. With Event Briefcase, showcasing in venue promotions is a piece of cake. Whether it be restaurant, accommodation or hotel facility offers, Event Briefcase gives you the option to upload downloadable pdfs, upload links to videos and more. Event Briefcase by Staging Connections – a free corporate event app.
Our Event planning app makes sharing information with your road show’s attendees simple and easy. Best of all, Event Briefcase comes free-of-charge when you hire our AV Services. When you choose Staging Connections, you are choosing a company with more than thirty years of experience that we can put to work for you at your event. To help you pull of a road show that will knock your guests’ socks off, we can provide you with a professional event production team to assist you with executing a flawless road show.
To find out how Event Briefcase can enhance your event, speak with one of our Staging Connections representatives today by calling 1800 209 099 or by sending an online enquiry.
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Encore Research
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Attracting association conference delegates to Australia

Mar 19 2018
Encore Research
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Mar 19 2018
Encore Research
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A Scrumdiddlyumptious themed gala for the Adelaide Crows

Mar 19 2018
Encore Research
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Creating an opulent wedding at the Langham Auckland

Mar 18 2018
Encore Research
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Spice up your Q&A with our new Catch Box throwable microphone

Mar 18 2018
Encore Research
Thinking outside the box comes naturally for Encore Event Technologies (formerly Staging Connections) and Catch Boxis no exception. Introducing new products that can propel our clients’ next event into an extraordinary experience is part of our DNA. Our innovative team are always on the hunt for the latest technology that pushes the boundaries and delivers a more connected, interactive experience at every corporate event. Imagine giving every event attendee their chance to be heard by simply throwing a soft foam cube-shaped microphone around. Even in the most crowded of conference rooms, your attendees can be heard through the throwable microphone with the same quality as a hand held one. No more awkward pauses while people are waiting for the microphone to be passed to them, and no more event runners slowing down the presentation to get to questions, jilting the pace of the event. Catch Box is a new technical innovation that increases Q&A audience participation – encouraging even the shyest of attendees to get involved, whilst creating a lively and fun discussion. It breaks down the barriers between speakers and attendees, encouraging a more cohesive and collaborative environment. Remember, attendees come to your event to learn, share knowledge and find out more about what interests them – but unfortunately most don’t get the opportunity to participate, and their engagement can be lost. With Catch Box you can hand the attention over to an audience member in the time it takes throw a ball! Participants speak straight into the soft, cubed microphone and then can easily throw it over to the next person in the audience, maintaining the pace of a normal, free-flowing conversation. With wireless technology and the opportunity to own your own with your corporate logo, this addition to your presentation is dynamic and memorable. Everyone loves an interesting, accessible way to participate - it lightens the mood, encourages excitement and the sharing of ideas, whilst elevating the excitement of the whole room. Let your audience speak up and they will continue to be inspired long after the event is over. So, when you’re planning your next corporate event, charity auction, sporting awards, gala dinners or Q&A sessions – Catch Box provides the platform to facilitate questions effectively, comment on the content, or even make a bid. Catch Box creates lively, fun discussions that are entertaining, engaging and stimulating – all you need is good aim! If you want to maximise engagement at your next corporate event, simply send us an enquiry and one of our team members will be in touch! -- ... Read More

Using AV to create a competitive atmosphere for the annual Hilton F&B Masters

Mar 18 2018
Encore Research
The second annual and fiercely competitive, Hilton F&B Masters is a multi-faceted competition that encourages Hilton food and beverage employees to showcase their talents to both management and industry colleagues. With a recent $4 million dollar refurbishment, Hilton Brisbane was the perfect venue to host the prestigious event. As in-house AV and event services provider, the event ...
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Unveiling Hilton Sydney’s new state-of-the-art conference and event spaces

Mar 18 2018
Encore Research
Around 350 of Sydney’s event industry elite turned out to witness the unveiling of Hilton Sydney's latest multimillion-dollar development, a new conference and event space spanning three levels. Whilst experiencing the new state-of-the-art AV and technology installed by Encore Event Technologies (previously Staging Connections), guests were also treated to a host of stylish extras including entertainment by Opera Australia, MC’ing by singer Rob Mills, a four-course banquet menu, as well as delicious cocktails from their popular Marble Bar and Zeta menus. Working closely with Hilton Sydney as the in-house AV and event services provider, Encore were tasked with showcasing three newly refurbished event spaces designed by Joseph Pang. The purpose of the launch function was to reiterate the hotel’s commitment to providing diverse and world-class event venues and service and demonstrate the countless possibilities the new spaces provide event professionals. Encore's in-house team at Hilton Sydney provided the full suite of AV services for the C&E Showcase and collaborated with the event team to create interactive centrepieces. The team installed high-end audio-visual services to complement the architecturally designed spaces, through customised screens and placeholders to demonstrate what possibilities the new refurbished levels could accommodate. An ultra-widescreen projection blend screen that expanded the full 29.5m width of the Grand Ballroom highlighted the impressive expanse of the space. Customised backgrounds and Hilton Sydney logo were superimposed over the screen, ensuring the projections had a clear quality. Stylish and subtle event styling allowed the architectural and design features of the new event spaces to be fully appreciated by guests. Table settings incorporated elements and ingredients from each course, with the centrepieces swapped prior to dessert to include edible sweets and small petit fours hidden inside the centrepiece, adding an interactive aspect to the styling. Special Touches In a special offering Encore provided Hilton Sydney with a powerful social media platform, Event Feed, allowing attendees to interact with each other and the venue throughout the evening. This added application amplified social media engagement by encouraging attendees to post about their experiences, and allowed for prize winners to be selected at the end of the evening. The Outcome Encore produced a seamless and successful event for Hilton Sydney. Guests were immersed in the hotel’s elegance through a tour of each of the three new levels, before entertainment by the Opera Australia’s two principal artists Julia Lea Goodwin and Simon Kim, accompanist, John Haddock and the Opera Australia Brass, was provided and a lavish four-course banquet was served. The client was impressed and thrilled with the state-of-the-art AV and technology provided by Encore allowing guests to fully experience and appreciate the new spaces. ... Read More

Webcasting for greater reach and value

Mar 18 2018
Encore Research
Webcasting is a useful, and easily accessible technology for corporate events; especially those wanting to engage a wider audience and spread the key messages of the event, or the content presented by speakers, further than the in-the-room audience. Recently, the Petroleum Explorers and Production Association of New Zealand (PEPANZ) held their annual conference, NZ Petroleum 2016 for 400 attendees at SKYCITY Auckland. Their remit was to showcase the best and brightest from the country’s oil and gas industry, and around the world, at their premier three day event. The objective of the conference was to celebrate the success of the industry, showcase solutions, and highlight the future potential of the sector. This was the first event that Encore (known then as Staging Connections) had managed for this association, through the event management organisation Avenues Event Management, so the team carefully created an audio visual solution to support the conference plenaries, breakouts, an exhibition and conference dinner for the 400 attendees. To further maximise the value of the content being presented in the plenary sessions and the breakout sessions, the Encore New Zealand webcasting team captured the video footage and then uploaded it to a branded and custom designed webskin for viewers from around the world to watch. The benefits of webcasting your conference or corporate event Having the video of the speakers alongside their presentation content via an on-demand webcast enabled those interested in the conference - who couldn’t attend in person - to still be engaged by the association in the key messages of the conference. How the conference webcast worked: Captured valuable data via webcast login details Maximised the return on investment of high profile speakers in attendance, by securing a larger than normal audience Enabled the event management organisation to use tangible statistics of who had viewed the webcast, how long it was viewed, and provided insight into the most popular topics and speakers Ensured that content was filmed and saved, letting the association utilise pieces of footage in their marketing, on their website and across their social media channels to build hype in the lead up to their next event Continued the branding of the association via the custom designed webcast platform ensuring all the live and online visuals matched The conference’s key objectives: to celebrate the success of the industry, showcase solutions and highlight the future potential, were achieved via live and online audience engagement. The key messages and content shared by global thought leaders reached a wider audience than they would have without the webcasting technology and the event managers utilised the webcasting statistics to further prove the success of the conference and return on investment. Webcasting is a win win for conferences! Find out more about about Encore's event webcasting services. What did the client say? “Following a competitive tender to provide comprehensive AV services to our March 2017 conference at SkyCity in Auckland, we selected Encore. Their proposal was compelling at both a technical excellence and economic level. Our requirements included the webcasting of all plenary and breakout sessions. These needed to be compelling, easily accessible and accurately represent the “feel” of the live presentation. Encore delivered on this requirement, producing a fantastic resource that has viewed many times and received great external feedback. With delivery capability and innovation like this, we wouldn’t hesitate to recommend Encore for AV services”. Cameron Madgwick, Chief Executive, Petroleum Exploration & Production Association of New Zealand (host of the annual New Zealand Petroleum Conference. Partner with the webcasting experts for your next conference Encore offers Australia's most customisable webcasting platform. Whether you want to simply reach a wider audience, sell access to your event online or host your event during work hours - webcasting may provide the perfect solution. We have partnered with countless local and international brands to deliver webcasting services for all kinds of corporate events. From company announcements, through to educational seminars, conferences and sporting events, our webcasting platform can be tailored to suit your event's needs and objectives. Find out how webcasting can increase your event's return on investment by speaking with a Encore representative today by calling 1800 209 099 or by sending an online enquiry. ... Read More