Encore RSVP

Encore RSVP is a lightweight, self-drive tool to assist with the Invitation Management and Check-in processes for your event. It is suitable for simple and straightforward events that don’t need complex event management and registration solutions.

No. Encore RSVP is not designed to take payments or sell tickets. Its focus is invitation management and onsite check-in and whilst it has other features, managing payments is not currently available.

Yes. The settings within Encore RSVP can be set to allow:

1) anyone in the world;

2) only those with emails from a specific domain;

3) only those on an ‘invitee list’ that you upload. 

Therefore, you can limit your attendees to only those on your guest list.

The video user guides show you how to use the modules within Encore RSVP; however, it is designed to be very simple and intuitive. 

To set up your event, you’ll receive a link to your instance. Log in to the platform and navigate each of the creation sections starting with the page builder, registration form creator. Work through each module and enter essential details such as event name, date, location, etc. You can also customise the registration form to collect specific information from attendees. Once configured, your site will be live and ready for your guests to respond to your invitation. 

You can simply send the unique Encore RSVP URL to your attendees via email, or you can use the built-in guest list management tool and built-in mailer to communicate with your invitees. There are editable templates to allow you to send ‘Save the Date,’ ‘Reminders’ and ‘Joining Instructions,’ but you can create your own emails for bulk or individual communications. 

The Encore RSVP tool requires everyone to respond if they are attending and uses their email address as a unique identifier. These fields are mandatory and cannot be removed or deleted. Thereafter, as standard, there are title, name, role, and company fields; as well as the ability to add different types of question fields, including text boxes, dropdowns, checkboxes, and radio-buttons. These allow you to tailor the registration form to gather the precise information you need from your attendees. 

On the day of the event, organisers can use Encore RSVP’s check-in tool to keep track or who has arrived and who hasn’t. Check-in hosts can use this module to check-off attendees as they arrive by tapping on the toggle next to each person’s details. Search and filter functionality makes it easier to find attendees. You can update details of guest details or add walk-in guests instantly.

Absolutely. Encore RSVP provides robust attendee management features. Organisers can access real-time data on the latest registrations and check-in status. They can send reminders and follow-ups via the on-board mailer, and planners can export attendee lists in Excel to generate useful reports. 

Yes. Security is a top priority. Our registration tool employs encryption protocols to secure the transfer of data between attendees and the platform. Additionally, attendee data is stored securely, and access is restricted to authorised personnel only. We adhere to GDPR and industry best practices for data protection to ensure the confidentiality and integrity of the information collected during the registration process. Read our privacy policy for detailed information on data protection measures.

Setting up your event webpage yourself is easy and intuitive.  To guide you, watch our How To videos that walk you through each step.  Should you need support, our friendly Encore Service Center team is ready to assist.

If you get stuck, please contact the Support team via the link in Encore RSVP on the Dashboard page. Please provide as much information as possible on the request form, and they will contact you with a response.