A backdrop used to be just that – a painted curtain that was ‘dropped’ at the back of a stage; it literally ‘set the scene’ in a show. In 2019, the concept is still the same, but backdrops can be printed, rigged, flown, or projected, and can be made of canvas, LED screens, moving objects, holograms or be totally virtual. Whatever your event, there’s a perfect backdrop that will enhance the theme and message you’re trying to convey, whatever your budget. Here’s Encore Event Technologies’ run-down of the tricks in our stage design toolkit… LED Screens Screens made from LED panels are super-bright and because our range is modular you can scale the screen to perfectly fit your needs or used as separate geometric shaped formation. Whether you’re after standalone backdrop, one that splits to welcome presenters or performers on stage, a continuous floor to wall 3D effect, or a backdrop that wraps around the entire length of the room without losing any clarity – LED screens are your answer. The screens can be used to run presentations, static images, video, or beautifully created animation. If you want dynamic, flexible, and eye-catching solution, LED screens are idea for any type of event. Scenic Panels Scenic Panels are two or three-dimensional modular tiles that lock together to form beautiful backdrops, build structures, act as room dividers, feature areas, or create textural elements for product displays. They’re a perfect medium to project light and video onto, creating beautiful and striking effects. Two and three dimensional panels can be combined in the same structure, and there’s a range of patterned design options to suit any look or theme. Scenic Panels transform any event space by lining stages, creating modular stage structures or be hung from ceiling in a wave formation or even built into a chandelier. Event Backdrop Event Backdrop is our go-to flexible, affordable option for a huge range events. Want something to set off a small display at a trade show, media wall, or communicate a theme on stage? Event Backdrop is an illuminated or backlit frame, featuring photographic quality print on fabric available in three standard sizes. It’s ideal for any event from a meeting, conference, or gala. They can be free-standing frame structures, or rigged and hung. For an extra dimension, you can use two or more and rig one above at an angle to create a 3D effect! Curved screens Want to completely immerse and impress your audience in a big space? Our curved screens can be scaled to breathtaking sizes; we regularly build curved screens more than 25 meters long and almost two storeys tall. Multiple powerful projectors then blend the content together to create a seamless vista across the screen; vast landscapes, city views, animation and custom content created by our in-house team will transport your audience wherever you need them to go. Think ‘Modular’ Modularity is a design concept that can be implemented with a mixture of backdrop media; LED screens, regular screen displays, banners, video walls, set elements, hexagonal panels, and more. A classic example is a video wall made of multiple screens separated physically, but displaying parts of the same image – it’s edgy, geometric and eye catching. Elements can be built into sets, flown behind the stage, and hung from walls, but the key to carrying off the look is to be visually linked while physically separated. Our range of digital banners and widescreens provide you with endless configurations for a creative backdrop. The individual frames allow content to be blended across them as a single imabge, or individually. Custom Sets , Projection Mapping and Holographic Screens Design a custom set when you want to create something truly unique and have the budget to do so. Our teams have built unique stage sets for galas using their logo as inspiration and have even built replicas of iconic landmarks for a destination incentive. The possibilities are literally limitless and our team can help you visualisation the event with 3D virtual reality render. Another option which is custom in nature, is projection mapping onto a surface – whether it be a wall, a backdrop, or an object. Creating tailored content to project allows you to change the backdrop through the event to match your content or theme. You can even combine your custom built stage set with projection mapping for a totally unique experience. For a real estate conference our team built a stage set to resemble the Melbourne city skyline with spherical objects attached. Throughout the conference we projected different 2D and 3D animations onto the backdrop creating totally new look celebrating the city. Another idea for an impactful stage backdrop is incorporating a holographic mesh screen. The mesh screen creates a ghostly effect with the objects behind still being slightly visible. As you project animated or static content onto the screen it creates a layered effect and can be truly striking when combined with your onstage performers or presenters. Holographic Mesh Screen at Moutai China Gala from Encore Event Technologies on Vimeo. Lighting It’s not just about making sure you can see who’s on stage, or creating a mood for the walk-in. Lighting can be used architecturally and sculpturally to the extent that it’s really part of the physical backdrop. Old-school lighting techniques include using dozens of crisp, tight beams cutting through haze for a big ‘Wow!’ moment. There’s a raft of products made of LEDs that fit this application; LED strips, LED battens, LED tubes, LED ropes. At the bigger end of the budget, there’s a full-blown Kinetic Light rig – these are a grid of lights suspended on individual wires, run on independent motors, that can be controlled to create three-dimensional moving shapes, waves, and patterns; you would have seen these used at Euro vision or The Oscars. Something a bit different… Truss Frame Reveal When is a backdrop not a backdrop? A Truss Frame Reveal is something a little special for when you want to surprise your audience. On walk-in, there’s a screen across the stage, which you can project video or images on. At the right moment, the whole screen flies up and back to turn into a ceiling or backdrop, revealing the speakers, guest stars, or band. You can also do this trick in reverse! Letter Lights Make your theme, logo or hashtag a glowing, physical reality! Letter Lights are large white letters that are internally lit, or can be projected onto. They’re a bold, iconic look that communicates exactly what you’re about, and provides a perfectly Instagrammable backdrop for your guests and ensures your brand is front and centre in any photography. Speak with the event backdrop experts Whatever your event’s budget, style, or artistic goals, Encore Event Technologies has the in-house creative, design, construction, and production staff to create the right backdrop for your event. We’ll advise you on the techniques, technologies, practicalities, and logistics that will ensure that your backdrop perfectly sets the scene, giving you and your event the platform for success. Before you lock in a venue and start restricting your event design, speak to our expert team so we can devise a solution and venue that'll best suit your needs. Encore delivers events in over 100 venues and across major cities in the Asia Pacific. Speak to our team today by calling 1800 209 099 or send an online enquiry and we'll get right back. -- ... Read More

Hollywood’s night of nights has once again inspired us with beautiful design concepts to carry across our events this year. Seeing the creativity and design thinking poured into each event concept is truly incredible. The monumental creation that was the set for this year’s 91st Academy Awards was designed by veteran production designer, David Korins – the name behind some of the world’s most mind-blowing sets for big names like Kayne West, Lady Gaga and a whole host of musicals. In his first year designing the coveted Oscars, Korins designed an asymmetrical proscenium inside the iconic Dolby Theatre using 115 foam blocks. In a video posted to his Instagram he commented, “For this year’s Oscars I have designed a world based on the ideas of inclusion and community. “The design uses warm, welcoming shapes that not only reach out and wrap around the audience towards the viewers at home…. “It is warm, welcome, feminine and a picture of what I want the world to be.” View this post on Instagram Thank you to everyone who reached out with such kind & supportive messages about my design for the Academy Awards. I’ve never had a response like that to anything I’ve ever done. The last several days have been beautiful, overwhelming and humbling. Thank you all from the bottom of my heart. ♥️ #oscars A post shared by David Korins (@davidkorins) on Feb 27, 2019 at 1:40pm PST As with every great event, continually designing new experiences is key to keeping audiences engaged – whether they are tangible or not. And the stakes were high with the whole Western world watching and Hollywood’s A-Listers in attendance - a simple curtain change will not suffice. Over the course of the 4 hour long awards night (give or take), the set morphed into 15 different looks all based around the hero installation of the “asymmetric portal” – from a concept using 40,000 roses in the shapes of ribbons to a look of waterfall-like strands made from 41,000 Swarovski crystals right through to the gold-leaf covered Oscar statues. The final result was magnificent. In an interview with Architectural Digest in the lead up to the show, Korins explained, “I really wanted to find something that felt organic and natural and iconic and elegant,” Korins says. “[Roses] obviously have an implicit warmth, an elegance. We’ve seen them in red carpets and we’ve seen them in fashion shows and parties, but I had never seen them in award shows, and I felt like they could deliver such a deep and rich texture.” Photo Credit: Valerie Macon via BizBash It took a team of 15 people over 2,100 hours to create the four Swarovski crystal designs. Using lighting of warm colours and other gold, champagne-coloured textural elements allowed a traditionally cold object like crystal to fit naturally into the warm and welcoming concept. View this post on Instagram ✨✨✨ A post shared by David Korins (@davidkorins) on Feb 24, 2019 at 8:02pm PST “The most important thing is to deliver on an aesthetic that helps not only bind the entire ceremony together, but also pushes viewers to think beyond what they’re seeing onscreen.” David Korins, in an interview with Architectural Digest The "Crystal Cloud" Photo Credit: David Korins via Architectural Digest. Before entering Korins’s magical stage set, presenters, performers and winners were welcomed into an Under The Sea themed green room, sponsored by Rolex for the fourth time. Guests entered the backstage room through a bronze door resembling a boat hatch. Once inside, the interior was lined with vivid underwater scenes backlit to create a dramatic, lifelike feel. The concept was bought to life using an oceanic blue colour palette, round-edged and textured soft furnishings which resembled coral life and waves, with the walls and ceiling featuring laser cut-outs of coral backlit with blues and gold. The space was produced by Event Eleven in collaboration with Warner Bros. Design Studio. Rolex Oscars Green Room, Photo Credit: Bart Michaels via BizBash Following all the action from the main awards ceremony, guests were ushered onto the next glamorous affair, the annual Governors Ball. For 30 consecutive years, Sequoia Productions have been the name behind the prestigious event and this year was no different. Hosted at Hollywood & Highland in the Ray Dolby Ballroom, the 1,500 guests were immersed in another decadent concept paying homage to global cinema showcasing iconic movie moments. This year’s look was based on a colour palette of black, merlot and Oscar inspired gold with styling elements that spoke to the old movie-theatre feel and warm lighting design to give it that air of elegance. Photo Credit: Jerry Hayes Photography via BizBash Centrepieces were created in collaboration with Mark’s Garden, using 10,000 red tulips, burgundy roses, mauve orchids and dark calla lilies. The 400 floral arrangements were displayed around the ballroom in beautiful ornate gold vases. Photo Credit: Jerry Hayes Photography via BizBash To read more about the events delivered during the Academy Awards Week head to BizBash.com. Designing your own Oscars-inspired Awards Night Gala It's easy to understand why an opulent Oscars themed event is popular each year. Encore Event Technologies has delivered incredible gold and red rose laden events inspired by the Academy Awards for a number of local and international corporate events. Layering rich gold textures and soft furnishings with metallic votives and vibrant red flower arrangements is key to achieving the look. Below is an example our Sydney team created for a hotel awards night. Our production team also specialises in creative stage set design and has in-house capabilities to design real-life 3D renders to help you show your our vision rather than tell it. If you're looking for an award-winning event production team that can deliver your event from end to end, get in touch with our team today to start discussing the possibilities. The earlier you bring our team on board in your event planning process, the better. Let our experienced teams help guide all of your production decisions to maximise your ROI and outcomes - call Encore on 1800 209 099 or send an online enquiry. ... Read More

2018 was certainly an exciting year for Encore Event Technologies. Not only did we rebrand from Staging Connections, our teams delivered nearly 41, 000 events across the Asia Pacific for our clients – from conferences, gala dinners and incentives to sporting events, roadshows and everything in between! We continued our pursuit of the very latest ...

Event technologies are an excellent way to make your events more engaging. Whether your next event is a large meeting, conference, or gala dinner, below are must-have event technologies that will take your event from good to great. 1. Use a free mobile app customised for your event Get the tech: Cumulus Apps are a great way to get your event information into the hands of your attendees. Use it to publicise your agenda, key meeting information, topics, presentation details and speaker bios. Plus the Cumulus mobile app is FREE for every client using us for their event services and you can customise it to suit your branding. Packed with 10 useful integrations and features it is a must-have app for any event planner wanting to instant and convenient communication with all attendees - who wouldn't want that? 2. Find out what your audience is really thinking Get the Tech: Event Poll Live audience polling is a great way to increase engagement during your meeting or conference. It helps you engage with your audience and get their involvement in your content. You can also use it before the event to make sure your agenda is on track. Or use it to get feedback immediately after your event rather than losing responses with a post event email survey. 3. Touch the future of presentations Get the Tech: Touch Kiosk Touchscreens are perfect for displaying interactive content at your event, information screens or impressive way finding signage. They can also be strategically placed to acknowledge sponsors, for photo booths and even for live quizzes at events to immerse them in your content and enhance their experience. 4. Harness the hype of social media Get the tech: Event Feed Social conversations extend the impact and influence of the event outside the venue walls. Guests capturing and sharing their favourite moments, keynote insights or sporting goal via their social channels, enables your event to engage a world-wide audience. But how are you encouraging or leveraging off this exposure? Event Feed is an online social media platform designed for event planners to encourage and facilitate social conversations. Make your branded event hashtag known and all social posts from Twitter, Facebook and Instagram with that hashtag will be pulled onto the platform and after moderation are published on screens around the venue for everyone to see. It's a simple and engaging way to stimulate conversation and gets your brand out there! Get the best practices for integrating social media into your event. DOWNLOAD GUIDE 5. How your event can be everywhere at once Get the tech: Webcasting, Event Streaming and Recording When you want to maximise your event’s impact by reaching a national or global audience, distance and time can be challenging factors. Encore’s webcasting, streaming and recording products have been created with the knowledge that audiences today need the convenience of live access to information as well as on demand catch up. Speak to the event technology experts With so many new technologies on the market and readily available, the hardest part for event planners and marketers is determining which event technology they need! That's where Encore Event Technologies comes in. As a leading event technology company, we have over 30 years experience in matching your event objectives with the right solutions. With the largest range of event services at our disposal you can bet we will have the answer to your brief and provide you with a creative solution that takes your event from good to great. Don't waste another precious minute, get in touch with us today and let's make your event vision a reality! Let's Chat - ... Read More

Planning any event involves juggling a lot of moving parts, but the geographical spread of roadshows means there are even more moving parts to keep track of. Taking on such an event can prove to be very effective for you and your team or business strategy, but it requires quality planning from all angles. Whether you’re looking to launch a new product, educate your delegates, raise funds for a charity, recognise achievements or something else entirely, below are some key considerations to produce a successful roadshow. Below are 5 important production elements to consider when planning a roadshow event. Clearly define your goals for the event roadshow Set clearly defined goals for your event. When your event production partner understands the purpose for the event, they can help you create a solution tailored to your desired outcome and deliver your message effectively. When your goals are clear, each production decision becomes easier to make. Also ensure your goals are measurable. If getting sales leads is important to you, the event can be customised to help you capture relevant details from your attendees. You will be far more satisfied with your efforts if your ROI can be measured. Carefully select the time and locations for your roadshow Who do you want to attend your event, and what seasonal factors or holidays could affect attendance? When planning where and when the road show will happen, you need to ensure it’s suitable for your audience. Additionally, check the region’s weather and climate conditions. If you’re planning to hold your event outdoors, ensure it’s not during the wet seasons. Or, if it’s going to take place during the summer, ensure there will be adequate shade and hydration facilities. Be aware of when school holidays, public holidays and special cultural holidays are occurring. If you’re planning to host during a busy time, you need to consider accessibility and availability of venues, suppliers, services and so on. Team up with an event production partner Your production partner is your single most important ally in organising your event. When choosing a partner, find one that has the right network, experience and capability to deliver a quality event. Avoid switching partners at the last minute, as you will run the risk of offering an inconsistent experience. Additionally, you may end up incurring more costs, and the planning process will be more disjointed. Ideally, you should pick a national company that can travel with you to ensure the event is delivered consistently in each location. Working with one company also makes admin and planning much easier, so you’ll save on costs as well as effort. Once you know where you’ll be hosting your event, you can find an experienced road show producer to help you narrow down your locations and venues. If possible, find a producer with a large network of venues – this can save you a lot of time and the headache of ending up in less-than ideal venues. An experienced road show production company can assist you throughout the entire planning process to ensure a desirable outcome. Take advantage of their skills, products and experience to help you reach your goals. Harness the power of event technology Take advantage of the following event technology to maximise engagement and ROI: Event apps. Apps are convenient for both organisers and attendees and can help relay important details about the event. Social media. Use a dedicated event social media platform to get the word out about your event. You can also use it to drive up engagement, build community and amplify your reach. Polling. Use live audience polling to ask questions, get feedback, encourage discussion or quiz your audience. Live stream. A production partner can live stream your event on a website or via social media to amplify its reach. It's a great way to engage wide spread audiences as your event travels, and if you record the event you can use it later for marketing, sales or improving on the next one! Make it creative, engaging and consistent Creating new, unique and compelling experiences is key to a successful event, and repeating these experiences for each event is the challenge for roadshow organisers. Making the message creative, engaging and consistent is the cornerstone of every successful event, regardless of what kind of event it is. People remember experiences where their senses have been engaged. Research has shown us that the more senses you engage, the more memorable the event is. Lean on your production partner to help you create a memorable experience for your attendees. They will help you find a solution that can be replicated to ensure attendees will receive the same experience regardless of where they attend your event. Partner with roadshow event production experts Encore Event Technologies have delivered countless event roadshows for companies across Australia, New Zealand and Fiji. Whether you’re looking to host an event interstate, internationally or simultaneously we have the breadth and experience to deliver it consistently and seamlessly. Get in touch with our team of production experts to start discussing your event roadshow needs - call 1800 209 099 or send us an online enquiry and we'll get right back. ... Read More

The Queensland Hotels Association (QHA) held their Awards for Excellence Gala Presentation on 8 October 2018 at the Brisbane Convention & Exhibition Centre, engaging long-term partner, Encore Event Technologies to delight the 1,100 guests. Encore were tasked with creating the atmosphere of a modern summer sun-soaked beer garden, indoors. This was achieved through a total event production solution combining an impressive custom stage set, unique multimedia, engaging digital services and stunning creative styling. Guests were welcomed by lush turf running through a traditional timber arbour dressed in Edison bulb drops and fresh greenery with QHA branding. With the stage being the focal point for the awards, Encore created a unique custom set which included a 5.7m projection circle along with two large rounded projection screens either side. The full projection surface totalled 26.5m wide x 5.7m high, while 6m delay screens positioned in the back half of the room ensured full room coverage. “Having worked on the QHA Awards for many years, the challenge is always how to outdo the previous years’ event. “Our client had a clear vision for this year’s awards and I’m proud to say our team exceeded their expectations,” commented Stacey Buckley, Event Manager – Encore Event Technologies. Two winding, foliage trusses framed either side of the stage while oversized curved circular trusses covered with foliage and beautiful festoon lighting, hung over the stage and dance floor. Continuing the event styling, a stunning ceiling feature complete with oversized hanging foliage and Edison bulb drops caught guests’ eyes and was perfectly positioned above the second awards presentation area. Along with incorporating creative and production services, Encore also provided live digital technology via Event Feed social media integration. The skin design of the social media feed was also designed to complement the overall theme to complete the experience. Encore’s latest piece of audio visual equipment, the Disguise media server, ensured the announcement of the awards ran smoothly, managing 196 cues, live multi-camera switching, audio stings and entertainment tracks. All of this was pre-programmed the week before the event by Encore’s Head of Production Andrew Priddle and Technical Director Tim Stewart. Kelly-Anne Mott, Events and Partnerships Officer from Queensland Hotels Association was thrilled with Encore’s work for the impressive awards dinner production. “We are absolutely delighted with how spectacular the event was. Encore once again delivered, from the custom circular screen and stage set, to the stunning furniture and styling, to the content and digital services. “Another superb event that addressed our brief beautifully: a modern Queensland beer garden,” said Ms Mott. ... Read More

The 2018 NRL Grand Final saw 500 guests invited to an exclusive event at Sydney's ANZ Stadium where they enjoyed a dinner, 2 VIP discussion panel sessions, half time entertainment and post-game wrap up. Taking this year’s match day experience up a knotch, the NRL engaged Encore Event Technologies to devise a crowd engagement solution that was simple to implement yet fun and interactive. Encore delivered the perfect solution – Event Poll – our exclusive live audience polling platform that connected the spectators and encouraged lively discussion. The concept was to use the platform for a competition for ’Who will score the first Try?’ and also capture questions from the audience for the panel of NRL celebrities. The MC Andrew Voss introduced the Q&A and competition which built excitement in the room while guest submitted their questions and predictions for first try. In 10 minutes over 200 guest names and questions were posted to screen. Rebecca Portors from the NRL commented, “Event Poll was a great addition to our game day function, it was so simple to use and provided a new level of engagement with our audience, I was impressed with how many people used their phones to enter the competition and submit a question to the panel without having to run microphones around the room.” Get involved and follow the conversation: #NRLHospitality hospitality@nrl.com.au -- ... Read More

If you saw Australia’s own Dami Im perform at the 2017 Eurovision Song Contest, or Lady Gaga duet with the late David Bowie at the Grammys, you’ve seen the amazing potential of this technology to astonish audiences. The technique includes a Holographic Mesh Screen - an invisible, metallic coated screen that when hung on your stage becomes a vehicle for 3D content to appear in thin air. It is unique because it doesn’t require any special rigging or reflective floor space to project onto, and can be used in most venues. The Holographic Mesh Screen works by fooling your brain into thinking there’s a three dimensional object hanging in the air in front of you. A high-powered projector is used to beam custom-made video footage onto the screen, using perspective and a black background to simulate three dimensions. Most importantly, the stage, objects, or people behind it are lit without that light touching the screen, giving an illusion of depth. When your brain tries to reconcile what is really a 2D projection and the depth behind it as information it can make sense of, it decides it’s a three-dimensional object. Some people call this effect a ‘hologram’, but technically it’s the latest technological innovation of an illusion called ‘Pepper’s Ghost’ whose origins go all the way back to Victorian times. Encore have been deploying our massive Holographic Mesh Screen to spectacular effect on gala dinners, awards nights, and product launches. For the Australian Hotels Association NSW Awards, attendees were initially intrigued by what looked like a bare stage bounded by black drapes, before the lights went down and the screen came to life with an enormous 3D digital set that interacted with dancers both in front and behind it, ingeniously tracked with motion sensors. Even awards presenter Shane Jacobsen got to have fun with the interactive elements before handing out the gongs. Pictured: Encore uses Holographic Mesh Curtain and motion tracking technology at AHA Awards. For legendary Chinese spirit-maker Moutai, known as ‘the world’s most mysterious spirit’, Encore Event Technologies enhanced the mystery to celebrate 46 years of the 2,000 year-old tipple in Australia. Giant three-dimensional bottles hung in the air, and custom-made video content showcased the brand’s history, highlighting the cultural significance of the occasion to over 500 distinguished guests. The Holographic Mesh Curtain provides an ideal effect for any event that needs a big 'wow' factor. It’s perfect for product launches, and can used to entertain at gala dinners, award nights, in any venue with controllable lighting and some depth on stage. Ask your Encore Event Manager about the potential of using the amazing Holographic Mesh Screen for your next event, and put your imagination to work! Get in touch by calling 1800 209 099 or sending an online enquiry today. ... Read More

Planning an Annual General Meeting (AGM) is an amazingly complicated and detailed task. Whilst you may feel completely organised with your T’s crossed and I’s dotted, on the day all of your hard work could easily come undone by anything from a faulty microphone to a wobbly chair. An AGM with an experienced event services provider is the only way to make sure everything is covered and cared for, especially when the unexpected happens. There are things that only an event services provider experienced in organising AGMs knows to anticipate before you even know you need them. Here are 9 things to consider when holding your AGM that you likely didn’t know you needed: Are your seats comfortable? You may be sitting for hours. The last thing you want is for your shareholders and board members to think back to the AGM with memorable physical discomfort. If your AGM is being webcast, you don’t want it filming your board members continuously wriggling in their seats trying to get comfortable. Plus, an uncomfortable audience is a distracted one. It may seem a relatively simple task, but selecting the right seating for both your board members and audience can be one of the most important decisions you make. For a recent NRMA AGM, which chair to choose divided our event production team. After much consideration in the end we opted for a white arm chair that could swivel - it was functional, comfortable and not out of place on a stage. How will the audience be seated? Once you have selected the perfect chair, something not too comfortable nor too hard, you have to consider how they’ll be positioned. Do you have theatre style seating with your shareholders facing the stage or do you have something different in mind. The choice of seating style can dramatically change the overall vibe and tone of the AGM. Did you know there are 10 seating arrangements for events for you to choose from? How will the board of directors table look? Depending on your AGM’s goals and budget, there are a variety of set design options available from custom designed sets to standard branded tables. A great way to reduce costs is to partner with an event services company who already have an AGM table built with inbuilt speakers and microphones which can be rebranded to your company’s aesthetics. But maybe you don’t want a board table. Some AGM’s have their members seated on a couch. Whichever option you go for you’ll need to consider many things such as how they’ll store their presentation notes, how will the audience hear them, is there a place to put their water glass if they’re thirsty? You need an experienced camera, sound team and event team to cover all the bases. Every year the AGM has to evolve at the same pace as your company advances. With these advances comes new challenges for the event staging partner. From the sound in the venue, to the screens and projectors used in the presentation, to the shareholders watching and listening at home - each year the AGM adapts and evolves, and so does the team with it. An experienced event services partner has been keeping up-to-date with all of the latest advances in audio visual production and event technology to produce a new and improved AGM every year. How will you communicate with your shareholders? Advances in event technology can make your AGM a dynamic experience and give transparency to your shareholders. It is important that lines of communication be open and clear. The whole point of the AGM is to give all the shareholders the best impression of your company and to show that you have an interest in them and them in you. Through mobile phones your company can now have a direct link to your shareholders. An event app can provide instant communication with your shareholders and a single location for you to conveniently upload all the relevant information to. With updates given about the AGM if something unexpected occurs and with live content delivered on the day, it can be the best tool at your disposal to deliver an amazing AGM. We have listed 10 ways event apps are enhancing the AGM experience for both the organiser and the shareholders. Webcast your company AGM so everyone has the chance to attend A great event services partner makes sure to cater to all the needs for those present on the day but also for those who cannot attend in person. Often a company’s shareholders will be widely dispersed around the country and world so one of the hardest elements of organising an AGM is determining how many attendees you’ll need to allow for. A great way to help manage this is webcasting the AGM. This means those shareholders who cannot attend physically can watch the AGM from the comfort of their home, office desk or on the go. Similarly, webcasting the AGM allows the event to live long beyond its end. If you are considering webcasting your AGM ensure your event services provider is experienced in webcasting live events as there is a lot of elements involved from the recording and camera angles to ensuring the webcast skin is branded and the recording is streamed successfully online. Cater to all your audience’s needs – access and appetite It would be incredibly single minded to think of your audience only in terms of how it would be for you to attend. Every different person has very different needs and some have more requirements than others. When organising an AGM your event services partner will need to provide adequate solutions for all shareholders – from the hearing and sight impaired, to those needing wheelchair access. A great event staging partner will have closed captions for both those in attendance and those at home, as well as thorough recordings of the speeches from the day. And don't forget catering! Most AGM's do a buffet style lunch and make sure to stick to the schedule for breaks. It’s an age old saying but no important decisions should be made on an empty stomach. Rehearse! Not everyone is comfortable in front of a microphone. Actually you could say that almost everyone is terrified of public speaking. Almost 75% of the population suffer Glossophobia, or more specifically, a paralysing anxiety from public speaking. Even though your board of directors may be experienced in their roles, public speaking is a skill and needs to be rehearsed. With so many elements during an AGM such as running through all the formalities, speaker presentations, Q&A...your board of directors need to know what’s going on and when. Rehearsing your AGM also allows your event services partner to refine the production such as camera angles, audio adjustments for different speakers, presentation management and the list goes on. Remember the little things. Some things can only be learned from experience. Whether it is knowing to have a registration desk situated in a visible spot so everyone can register on entry, to having a more intuitive seating arrangement to suit your AGM style. Even knowing to pre-open bottles of sparkling water so it won’t cause issues on the stage for the speakers or noticing if one of their microphones has come loose or is not working correctly – it’s the care and attention to detail by your event services partner that differentiates a good one from a great one. The Biggest Tip: Partner with an event company that specialises in delivering company AGMs With all these considerations it is no wonder most companies choose to do AGM’s with an event services partner. It is part of the event services providers' experience and range of AV and event production solutions to give you the very best event experience. From lead up, during and after the event, your event services partner is the expert you need to have a seamless, engaging and informative company Annual General Meeting. Encore Event Technologies has been delivering AGMs since 1986 and is one of the most trusted event services partner with a track record of delivering AGM’s at the highest standard with complete client satisfaction. Start planning your company AGM today! Get in touch with us by sending an online enquiry or calling 1800 209 099. ... Read More